Journal Entries

Below are guidelines and reference materials to assist you in making journal entries.

DOCUMENTATION GUIDELINES : To ensure prompt and accurate processing of your journal entry request, please follow the following guidelines when preparing journal entries.
1	Send original with backup attached.
2	If there is no backup, the comments section in the bottom corner of the form must be completed.
3	Use black ink only. The JE's are scanned and other colors do not scan well.
4	When moving a charge from one cost center to another, please provide PO#s, Invoice#, or other reference #s in the description line.
5	If you process a significant number of JE's on a regular basis, please contact Accounting Services @ 2571 to discuss the assignment of a reference document number series for your department.
6	Explanation: must only be 50 characters, if you want to repeat the explanation you can use the + sign in the following explanation line.
7	Posting key: must be either (40) for debits or (50) for credits, do not use DR and CR.

Submit Journal Entries to: Accounting Services, Warriner 304.

Journal Entry Form: Use the G/L Posting Document (SA) form for jounal entries.

For Field Descriptions: See GL Posting Document Procedure.