May 29

Cutoff for PO's. PO's exceeding $25,000 must be to Purchasing- WA 301 by May 29 at 5:00pm to be charged to the current fiscal year.

June 16

Cutoff date for Invoice Vouchers . Invoice vouchers or invoices that must be processed prior to July 1 must be received in Payable Accounting - WA302 by June 16 at 5:00pm to be charged to the current fiscal year. Call Bonnie Samsel at 7369 with questions.

June 19

Cutoff for employee travel reimbursement vouchers . Vouchers must be to the Payroll/Travel Office- WA 204 by June 19 at 5:00pm to be charged to the current fiscal year. Call Payroll/Travel at 3481 with questions.

June 19

Cutoff date for ProfEd/CEL employee travel expense vouchers. Vouchers must be turned in by June 19 at 5:00pm in order to be charged to the current fiscal year. Call Kay Fox at 6944 with questions.

June 24

Cutoff date for CMU Business Credit Cards . Charges posted to your credit card account on or before the 24th of June will be charged in the current fiscal year. Anything posted to your credit card account on the 25th of June or later will be in the new fiscal year.

June 30

Open commitments will be rolled on this date . Open commitments are the purchase orders in department cost center(s) committing funds for which supplies or equipment have not been paid or received. The roll moves open items to the new fiscal year. You will not be able to see these items in the old fiscal year once they have been rolled. However, we will have a file containing the commitments that existed in the cost centers at June 30 on the Controller's web site after July 16.

July 6 Noon

Cutoff for department journal entries . Each department must have all its journal entries to Accounting Services by this date if it wants them processed in the current fiscal year. Please write the fiscal year at the top of all journal entries submitted before the year-end close to make sure they are posted to the correct fiscal year.

July 8 Noon

Close Fiscal Year . The majority of all transactions will be processed to department cost centers by this date. Some year-end work study charge-backs and adjusting entries will be processed by Accounting Services after this date. Each department will see its matching share of work study shown as a credit to revenue and a debit to expense. The work-study charge-back has a net zero effect. Departments can view and print reports at this time but must remember that there could be some other miscellaneous items processed after this date.

July 24

Target date for posting the 2009-2010 Plan to the new fiscal year . This date depends on when the State appropriations and tuition & fees are approved.