Tuition Distribution and Report Descriptions
With the implementation of SAP Campus Management came the ability for tuition revenue to be posted to departments real-time. This benefits departments because they will no longer have to wait for tuition to be manually posted to their accounts. Beginning with the spring 2007 semester, Tuition Distribution will be processed as students are billed and adjusted as students drop and add classes or withdraw from classes.
In the past, Accounting Services has typically held back a small percentage of tuition revenue for fall and spring semesters to accommodate withdrawals. The final distribution would take place after those semesters were over and after the unofficial withdrawals have been recorded. This “hold back” will no longer occur. As such, departments are urged to spend conservatively and within their budget as some of the tuition funds will be taken back throughout the semester.
SUMMER 2008 – Please note that the Excel file contains CM postings for Summer Session I and Summer Session II. This file contains CM postings to cost centers occurring between May 1, 2008 and June 26, 2008. This will be the only Excel file for summer 2008 for the period ending June 30, 2008. Departments are encouraged to save the Excel file to their desktops and manipulate the file to meet their individual needs.
Please note that the tuition revenue listed in the files may not be perfectly consistent with tuition revenue credited via SAP. The differences between the two sets of data are explained by tuition discounts, which are reflected in the SAP entries, but not reflected in this spreadsheet.
Session Iincludes courses ending on or before June 30, 2008. The tuition for Session I courses is considered revenue in the current fiscal year ending 6/30/08.
Session IIincludes courses ending after June 30, 2008. The tuition for Session II courses is considered revenue in the next fiscal year ending 6/30/09.
The final periodic adjustments to cost centers were processed on July 7, 2008, for Session II in order to recognize Session II revenue in the next fiscal year. The total of these adjustments will be reversed in July 2008 in order to report the income in the new fiscal year 2008/09.
Please contact Tricia Cotter at 774-7360 if you have any questions.