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CMU Business Card Program Memo

To:          Campus Community

From:      Barrie Wilkes, Controller

Subject:  CMU Credit Card Programs Consolidated

CMU is consolidating the procurement, development and travel credit cards into one universal card called the CMU Business Card. The CMU Business Card may be used for any travel, supply or entertainment expenditure permitted under the university expenditure policy (i.e. equipment, supplies, travel and entertainment, including travel expenses for students).

The consolidation process will begin with training sessions being offered in August and September 2004. To become a cardholder in the new program, the employee must attend one of the scheduled training sessions. The existing credit card programs will be phased out by October 1, 2004.

Enrollment into the Program

Any University employee, approved by a Dean or supervisor, with responsibility for traveling on university business, entertaining guests and/or purchasing supplies is eligible to apply for the CMU Business Card.

Receiving a CMU Business Card requires Training Session attendance

All new applicants are required to attend a scheduled training session in order to obtain their new card.

Credit Line Selections Increased

Supply and equipment charges have a single transaction limit of $2,500 per invoice. The monthly credit limit will be determined by the requesting department with final approval by the FIS department, based on the using department’s needs.

Monthly Reconciliation requires Card Documentation form be submitted

The original charge receipts and credit card billing statement are to be attached to the Card Documentation form and mailed to the Payroll & Travel Services department, WA 204, by the 15th of the following month, for auditing.  To learn more please click any of the following links: