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The B.E.S.T. Bulletin

Business Expense Survival Tips

- December 2008 -

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  Credit Card Emergency Contacts Over Holiday Break

 

 

If you have special circumstances and are planning to use your CMU Business Credit Card over the Holiday break please call the Payroll/Travel Office for emergency contact instructions.

 

     Fraudulent Activity On Your Business Card

 

During the holiday season fraudulent charges on the business card increase and this holiday season is no exception.  If Chase suspects fraudulent activity on your business credit card:

 

Chase puts a hold on any card that appears to have fraudulent activity until the cardholder or the Payroll/Travel Office can be contacted to investigate these charges.

                               

The Payroll/Travel Office will contact the cardholder to confirm the charges are fraudulent

 

The business credit card will be cancelled immediately if the charges are fraudulent and new card issued within five to seven business day.  The cardholder will be contacted to pick up the card in the Payroll/Travel Office.

 

Neither CMU nor the cardholder is  liable for any of the fraudulent charges.

 

If the charges are valid, the hold will be taken off the card as soon as confirmation can be obtained from the cardholder.

 

 

Business/Vacation Travel Combined

 

Occasionally, when CMU business cardholders  travel on business they schedule vacation plans either at the beginning or at the end of their trip.  There are a few rules that must be followed while scheduling and traveling this combination:

 

Only expenses for the cardholder can be charged on his/her business card.  Airfare for family members cannot be charged on the business card under any circumstances.

 

If the cardholder is sharing a room with family members, the lodging bill must confirm that the multi-occupancy rate is the same as the single occupancy rate.  If a higher rate was charged for the lodging, this additional amount cannot be charged on the cardholder’s business card.

 

If a rental car is charged on the business card, the daily rate for the rental car must be calculated and that rate multiplied by the number of days of use that was not business related.  This amount will be either deducted from the cardholder’s reimbursement or payroll deducted if there is no reimbursement.  Any gas that is charged for the rental card must be calculated the same way.

 

Per diem meals, taxi and tip expenses can only be claimed for the days of business related travel and  only for the business cardholder.

 

If you have specific questions unique to your travel please contact the Payroll/Travel Office.

 

 

Statistics for the October Statement Period (07/25/08-08/24/08)

Total Spend                                    $765,771.71

Total Number of Transactions              5,056

Average Charge                               $151.46

Open Credit Cards                             768

Cards with Activity                            566

 

Thanks,

Payroll and Travel Services

Cindy Smith     7363     smith1cl@cmich.edu

Chris Zalud      3525     zalud1ce@cmich.edu

Kim Wagester 7388     wages1ka@cmich.edu

Sara Yonkey    3797     yonke1sl@cmich.edu

Mary Hill          3481     hill1mm@cmich.edu