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The B.E.S.T. Bulletin

Business Expense Survival Tips

- May 2008 -

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Smart Data OnLine (SDOL) for CMU Business Credit Card Transaction Editing

 

SDOL is a secure web based application Central Michigan University uses to edit current period Business Credit Card transactions. This is a useful tool to assist you in managing your credit card transaction information.

 

As an SDOL User, you can…

 

  • Review account information for your cards — You can review account information for your CMU Business Card, including authorization limits.
  • Review transactions for your cards — You can run transaction queries to review transactions posted to your cards for a specific date range.
  • Allocate transactions — When reviewing transactions, you can update allocation information (cost centers and GLs) so that the transactions are assigned to the proper accounts within CMU’s accounting system. You can also split a transaction to allocate it to more than one account.  Changes can be made to the accounting information in SDOL until the scheduled lockdown which usually occurs 4-5 days after the statement period ends. This eliminates the need for journal entries.
  • Generate reports on your card transactions — You can run statement reports for your card transactions.  No more waiting for your credit card statement in the mail.  Statements can be run on the 25th of the month.  Get started on your Reconciliation Form 1-2 weeks earlier.  You can also set up your reports to be automatically generated each month.

 

A CMU Business Cardholder can access their credit card information or give another individual permission to access their credit card account.

 

If you are not already signed up for SDOL and would like to, please fill out the following form and fax it to 1069. SDOL Account Access and Maintenance for CMU Credit Cards  

 

There is an easy-to-follow training manual and online PowerPoint training available as well as monthly training session.   The training sessions are helpful but not mandatory.   The manual, PowerPoint and training schedule can be found on the Controllers Website.

 

Upcoming Deadlines

Travel Expense Vouchers

Departments with employee travel expense vouchers that need to be processed for travel prior to July 1, 2008, MUST have them into the Payroll Office by 5:00 PM, Friday, June 20th, to be charged to the 2007-2008 fiscal year.  Please allow three days for campus mail or hand deliver them to the Payroll Office at Warriner 204.  If you have any questions, call Chris Zalud at 3525.

Employee Travel Expense vouchers related to ProfED, MUST have them turned in by 5:00 PM, Friday, June 20th, in order to be charged to the 2007-2008 fiscal year.  If you have any questions, call Kay Fox at 6944.

 

 

Statistics for the April Statement Period (03/25/08-04/24/08)

Total Spend                                    $818,305.12

Total Number of Transactions              5074

Average Charge                               $161.27

Open Credit Cards                             750

Cards with Activity                            564

 

Thanks,

Payroll and Travel Services

Cindy Smith     7363     smith1cl@cmich.edu

Chris Zalud      3525     zalud1ce@cmich.edu

Kim Wagester 7388     wages1ka@cmich.edu

Sara Yonkey    3797     yonke1sl@cmich.edu

Mary Hill          3481     hill1mm@cmich.edu