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Reconciliation of Federal Online Draws

To ensure accuracy and uniformity in the preparation and reconciliation of financial data, all internally prepared accounting records, data submission and other accounting data are periodically reviewed and reconciled with reports generated on-line by the sponsor. SAP is the University’s official record keeping system, therefore the sponsor’s on-line draw information will be reconciled to SAP. Reconciliations of draws done on-line are performed by comparing the University’s customer account (114300) to the sponsor’s on-line cash disbursement report. In addition to reviewing draws, total awarded amounts and unexpended balances are also reviewed for accuracy and error handling. To safeguard the University’s interest and for security purposes, the login access to these on-line sites are password protected and only provided to one authorized individual.