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Reconciling MI DOE Online Draws

SAP reports are printed to verify the award amount, amount received from the MI DOE and the amount remaining on each grant that uses the online MI DOE draw system. The grant accountant then calculates the current request amount by subtracting previous cash request amounts from the cumulative expenditure amount. The grant accountant goes to the following website to complete the MI DOE online draw: https://mdoe.state.mi.us/grants/. This website takes you to the cash management and reporting system for the Michigan Education Information System (MEIS). Only authorized users that have been assigned a unique login ID and password are allowed to use this system. The MEIS system lists the approved amount (award amount), paid amount (amount paid to CMU) and the balance for each grant. These amounts are reconciled against the reports that were printed from SAP to verify that the data matches. The current draw request is then entered into the MEIS system. The grant accountant must verify that each amount requested is correct by signing electronically. Once the cash requests have been verified, the MI DOE will send an EFT payment to CMU for the draw request. The grant accountant will notify the MI DOE if any reconciliation errors are detected.