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Katrina Leave Bank Process


Requesting and Reporting Leave

      1. Employee needs to request leave from their supervisor.

      2. Supervisor approves leave and notifies Kathie Elliott-Kolhoff in Employee Relations or           Bob Martin in Faculty Personnel Services.

      3. HR/FPS notifies Payroll and verifies time in Katrina Bank

      4. HR/FPS notifies employee that their first week of time will be from CMU, their second           week from the Katrina Bank (assuming there is available time in the Bank) and any           additional time will be from the employee’s vacation time bank.

      5. On their timesheet the employee will record their first week as “VP” (vacation pay),           with a note indicating “Katrina CMU”, their second week as “VP”, with a note           indicating “Katrina Bank” and any additional time as “VP” or “UP” (unpaid)           depending on their personal situation.

      6. Supervisor signs the timesheet and submits to Payroll as normal.

 

Donations to Katrina Leave Bank - Currently Suspended

      1. Initially Employee Relations will send out an email requesting 200 hours to start up           the Katrina Bank.

      2. Employee Relations will send out additional emails requesting vacation time donations           from employees as needed.

      3. Employees who wish to donate time will indicate on their timesheet “VP” (vacation           pay), with a note “Katrina”.

      4. Payroll will deduct the time from the employee’s vacation time bank and add it to the           Katrina Bank. Payroll will maintain an Excel file for the Katrina Bank balance.

 

General Guidelines

Employees who want to request a leave of absence to provide disaster relief will be considered for a leave of absence, providing:

  • They are part of an organized relief effort; and
  • They commit to at least two consecutive weeks of service; and
  • The leave occurs between now and June 30, 2006.

Leave requests where an employee wants to utilize time from the Katrina Bank must be made by October 31, 2005.

HR will not request donations until leave requests are made to limit accumulating a large balance of donations that may never be used.

Employees must work out with their supervisor, Employee Relations and Payroll how the time will be recorded prior to going on leave to limit the need for retroactivity.

Employees approved for unpaid leave time will need to make payments to CMU for their portion of benefits when they return from leave. The employee needs to discuss these details with the Benefits & Wellness Office.